Meeting scheduler.Book more meetings.
Let leads book time with you directly from your forms, website, or a shared link. Smart scheduling that syncs with your calendar and respects your availability.
Alex Morgan
Acme Inc.
Meet with Alex
Wednesday, March 11, 2026
Scheduling types
Scheduling that fits your team.
From solo meetings to team-wide distribution.
One-on-One
Let leads pick a time that works for both of you. Syncs with your calendar in real time so you never get double-booked.
Group
Host group meetings where multiple team members and the attendee join at once. Perfect for sales handoffs and onboarding sessions.
Round Robin
Automatically rotate meetings across team members based on availability, priority, or equal distribution.
Lead Capture + Schedule
Collect lead information with a custom form before contacts pick a time. Routes them to the right host with the data already in your CRM.
Works with your favorite tools
Seamless integrations with the calendars and video platforms you already use.
Booking flow
An experience they'll love.
From first click to confirmed meeting in seconds.
Lead captures
Optionally collect lead info before showing the calendar with Lead Capture mode
Pick a date
Month view calendar shows available dates with real-time availability
Choose a time
Available time slots for the selected date, in the visitor's timezone
Book the meeting
Attendee fills in details, adds guests, and confirms the booking
Customization
Fully branded. Fully yours.
Every pixel of your booking page can match your brand.
Brand Colors & Themes
Choose from preset themes or fully customize accent, background, text, button, and input colors to match your brand perfectly.
Custom Fonts
Pick from 10 professionally curated fonts including Inter, Poppins, Montserrat, and more. Your booking page, your typography.
Logo & Layout
Upload your logo, control its size and alignment, customize the page title, description, and placeholder text.
<script src="https://orbitforms.ai/embed.js">Custom Domain & Embed
Use your own domain for branded booking URLs, or embed scheduling inline on your website with our embed SDK.
Rules
Granular control over availability.
Fine-tune every scheduling rule to protect your time and keep things running smoothly.
Buffer Times
Set separate before and after buffers (up to 8 hours) between meetings so you always have breathing room.
Minimum Notice
Require advance notice from 0 minutes to 30 days. No more last-minute bookings unless you want them.
Booking Windows
Rolling windows (1-365 days out) or fixed date ranges. Control exactly how far ahead people can book.
Daily Limits
Cap the number of meetings per day per event type (1-100). Protect your time and avoid meeting overload.
Date Overrides
Block off holidays or set custom hours for specific dates. One-off exceptions without changing your whole schedule.
Requires Confirmation
Optionally require manual approval before meetings are confirmed. Review bookings before they hit your calendar.
Custom fields
Collect the info you need
Add up to 50 custom fields to your booking form. Required or optional, with full control over field types, labels, and placeholder text.
- Qualification questions before booking
- Phone number for SMS reminders
- Guest invite support for group meetings
- Notes field for meeting agenda
- Lead Capture mode for pre-booking data
Notifications
Automated emails at every step.
Customizable emails sent from your own account for every stage of the meeting lifecycle.
Confirmation
Sent instantly when a meeting is booked, with all the details and calendar invite
Reminder
Configurable timing from 1 minute to 7 days before. Reduce no-shows dramatically
Reschedule
Automatic notification with old and new times when a meeting is rescheduled
Cancellation
Clean cancellation emails with the reason, sent to both host and attendee
{{attendee_name}}{{host_name}}{{event_name}}{{date}}{{start_time}}{{end_time}}{{meeting_link}}{{cancel_link}}{{reschedule_link}}Capabilities
Book smarter. Out of the box.
Built-in integrations and automation so you can focus on the meeting, not the logistics.
ZoomAuto-generated
Google MeetAuto-generated
Microsoft TeamsComing soonVideo Conferencing
Auto-generate Zoom or Google Meet links for every booking. No manual setup needed. Microsoft Teams coming soon.
{{attendee_name}}20+ tokensSmart Reminders
Customizable confirmation, reminder, cancellation, and reschedule emails with 20+ personalization tokens.
Google Calendar Two-way syncTwo-way Calendar Sync
Real-time sync with Google Calendar. Busy times update instantly to prevent double-booking. Outlook Calendar coming soon.
postMessage · orbit-schedule-bookedEmbed Anywhere
Inline on your site, in forms, or share a direct booking link. Full embed SDK with postMessage API.
Summary
Wants SSO before signing. Budget approved for Q1.
Action items
Send security questionnaire · Loop in the IT lead
Transcripts and AI notes
Connect Fathom or Fireflies and every recorded call lands on its meeting with the transcript and summary. Zoom recordings attach too. Write AI notes, then turn each action item into a task with one click.
Meetings on the record
Every booking sits on the contact’s timeline, and on its company and deal when it has them, counts toward last contacted and next activity, and its outcome can start a workflow.
Workflow integration
Scheduling that powers your pipeline.
Orbit Scheduler is deeply integrated with workflows and sequences. When a meeting is booked, your entire automation stack knows about it.
Trigger workflows on booking
Fire workflows automatically when a meeting is booked. Route leads, update CRM, and notify your team.
Exit sequences automatically
When a lead books a meeting, they're automatically removed from active outbound sequences.
Lead qualification routing
Use routing rules to redirect leads to different pages based on their form field answers.
Timezone Smart
Auto-detects visitor timezone
Email Verification
Block spam and free emails
Mobile-first
Beautiful on every device
Meeting Analytics
Track views, bookings, and no-shows
FAQ
Frequently asked questions.
Booking meetings from forms, calendar sync, and team scheduling.
Stop chasing calendars.
Set up your scheduling page in minutes. Book a demo to see it live.
Unlimited seats · MCP access on every plan · Set up by your AI assistant